The Steps to Planning an Event

The Steps to Planning an Event 150 150 Pedrotti's Ranch

There’s no better feeling than crossing something off of your to do list, but as the old saying goes, “Life is a journey, not a destination.” One of my favorite parts of hosting events in San Antonio is seeing an idea on paper brought to life through teamwork and careful planning.

It all starting with planning – Sit your team down and discuss the bare bones of your event. A good start would be to answer the who, what, when, where and why of your event in the planning stage. Don’t think about specifics so much because that part will come later. I recommend using a brainstorming technique where all members of the group contribute ideas. Be sure not to exclude any ideas.

Next thing to think about is logistics. Can the event take place with the time limit and budget given? Logistics is a good time to start crossing off items that require more resources than what are available. During logistics, a team should also think about the number of attendees. (We suggest over-estimating on the amount of guests you have, nothing is worse than running out of food or supplies!)

After the logistics are set, time to organize! Take all of the information you’ve brainstormed and the ideas that have passed the logistics test should be plugged into a timeline. Organizing your event will help ensure you don’t forget anything. After you’ve organized you event, you should know what will be needed for each activity throughout the night.

All that’s left now is to execute the event. This is when all of your careful planning and organizing pays off. Make sure you stick with your plan, keeping your event on time will not only ensure it ends on time, but your guests will appreciate the easy flow of the party. Your job as a host doesn’t end as soon as the party begins. You’re allowed to have fun, but always keep in mind food refills, new guests and the overall energy of your event.

After it’s all over, be sure to look at what worked and what didn’t for the next time you host. We hope that these simple event planning tips will help you to become the host or hostess you’ve always wanted to be!

Remembering Where You Came From

Remembering Where You Came From 150 150 Pedrotti's Ranch

Richard Bach said, “Remember where you came from, where you’re going, and why you created this mess you got yourself into in the first place.”

I think once we all grow up and start to take ourselves too seriously, we forget where we came from and the journey that got us to the place we’re at. In some aspects, our backgrounds truly shape our motivation and drive.

When I was younger, my parents pushed me and wanted me to reach my full potential. They knew that I could be great someday. Without that initial push, I’m almost certain that I wouldn’t push myself today. I can still hear my mother in the back of my mind asking, “Was that your best? Don’t you think you can do better?” I ask myself the same things whenever I’m working on a project or task.

I’m thankful for the friends I grew up with. Even in elementary and middle school we all would challenge each other. If my friends got a good grade on an assignment, I knew that I could get that good grade too. Our friendly competition helped us all grow into professional young adults that sought out that same competition in college. There, I met some of my best friends and fostered lifetime relationships.

During my time in college, I also met some of my most valuable mentors, especially the professors who would sit down with me, tell the truth and genuinely wanted me to be successful. I remember one professor in particular who I just knew was out to get me. She didn’t like any of my papers. I didn’t want to hear it. I just wanted to take the course for the semester, get my credit and graduate. It wasn’t until much later in the semester that I realized why she pushed me so hard. She believed in me. She knew my potential and wanted to make sure I worked toward it. If we have someone who tells us how great we are and simply agrees with us all the time, there’s no room for improvement and as they say, “the biggest room in the world is the room for improvement.” The humbling experience helped me become a well-rounded person as I learned to accept and learn from criticism.

I have nothing but appreciation for the people who have led me to where I am today. For my parents who pushed me, friends who challenged me and professors who believed in me, I thank you; life wouldn’t have been the same without you.

First-Time Father

First-Time Father 150 150 Pedrotti's Ranch

In honor of International Men’s Month, our family’s new addition and last weekend’s Father’s Day celebrations, I’ve been thinking a lot about fathers and what it means to be one. In lieu of ties, golf gadgets and soap-on-a-rope, I’ve decided to blog about the joys of having a father and the great opportunity that comes with being a father.

Clarence Budington Kelland said, “He didn’t tell me how to live; he lived, and let me watch him do it.” I feel very blessed and privileged to have such an amazing father and I hope that I can be that to my son, Dominic. I learned a lot from my own father but mainly, I learned how to be a man by watching him do it first. I don’t think fathers truly understand their impact on their children until they are all grown up and they see themselves reflected in their child’s face and actions.

My father taught me about hospitality and how to treat others: with an open mind, with an open heart and with respect. I employ those same lessons each and every day at Pedrotti’s and will pass those same lessons on to my son. My father also taught me how to treat a woman. I strive to mimic the same kindness and compassion he shows my mother to my own wife each and every day.

I’m very excited about my opportunity to pass all of these incredible life lessons from my father, Louie, to my own son and to see how he shapes as a man. To all of the other fathers out there, Happy Father’s Day – celebrate it every day!

Celebrating the Texas Spirit

Celebrating the Texas Spirit 150 150 Pedrotti's Ranch

Bareback bronco riding, barrel racing, bull riding and calf scrambles are staples of the rodeo scene, but the action is not limited to the dusty, faraway plains of Texas. If you follow the paved path just outside of Loop 1604 on Hausman Road, you will unearth a real Texas treat.

Pedrotti’s North Wind Ranch is the iconic San Antonio event center that carries a history as big as the Lone Star State. Owner Louie Pedrotti and his team of skilled event planners, culinary experts and managers continue to blaze the trail they started three decades ago.

From its simple beginnings as a restaurant and catering company in 1971, the Pedrotti’s brand has evolved into one of the Alamo City’s definitive event destinations. Starting with a catering truck and a modest kitchen, the Pedrottis ran their off-premise catering business for 24 years before expanding and purchasing land. In 1995, the company staked its claim to the 25-acre plot that serves as its current home. It was a transition that gave life to a host of new developments at the company.

Two of the first facilities to open at the newly acquired location included the “Shooting Star,” a 12,000-square-foot building with no floor or heat and limited air conditioning, and the “Pedrotti’s Rodeo Arena.” In 2000, the growth continued with three additional facilities: the “Brokemill,” the “Patio Room” and the “Chuckwagon.” The Pedrottis added the spacious 24,000-square-foot facility, “Lone Oak,” in 2004, and purchased 20 additional acres in 2008.

In addition to the rodeo arena, Pedrotti’s currently has five event center facilities – all of which are heated and air-conditioned. From a floorless, open space and dirt arena, Pedrotti’s has grown by leaps and bounds. Today, the ranch hosts large-scale events for groups sizing anywhere from 200 to 2,000. The company works with major conventions with guests coming from across the country for weddings, holiday events and other corporate banquets for the likes of H-E-B, Nationwide Insurance and Eva Longoria Parker’s non-profit organization, Eva’s Heroes.

“It’s a pretty long way to travel,” Louie Pedrotti said. “It’s been a lot of fun on the way, and it’s also been a lot of work.”

Recently, Pedrotti’s entered the wedding market. When Louie and Sue Pedrotti’s son, Anthony Pedrotti, joined the team in 2007 as co-director of marketing, Pedrotti’s hosted only a handful of weddings each year. With Anthony’s arrival, and the expertise of Co-Director of Marketing Norma Diaz, the company moved to aggressively alter and adjust itself to meet the needs of brides, grooms and their guests, as well as to create a wedding wonderland. It was a decision that was met with success; wedding bookings have tripled, and clients are excited about the service.

“We took the approach to enhance one of our facilities to make it a little more elegant,” Anthony Pedrotti said. “Every bride- and groom-to-be wants to have a little bit of Texas flavor to their wedding in Texas, so we really hit the nail on the head; we combine glamorous elegance with some Texan flair.”

While the brides are booking at record pace, the Pedrottis continue to emphasize the importance of honesty and dedication, while providing clients with the events of their dreams. For Pedrotti’s, that’s what it’s all about at the end of the day.

“Every event is different, and every client is different,” Sue Pedrotti said. “You have to stay on your toes to make sure you take care of every need. It is very interesting putting all the details together for an event on paper, then seeing it all happen right in front of you.?It is like putting together a puzzle.”

The Pedrotti’s team is also committed to supporting several charitable causes, and this passion is reflected by the scores of non-profit organizations that book Pedrotti’s for fundraising events and celebrations. Clients include the Children’s Hunger Fund, the H-E-B Special Olympics, the Texas Justice Foundation, United Way and TEAMability, among many others.

“I believe the future holds success for Pedrotti’s,” Louie Pedrotti said.?“The next few years may be tough because of the economy, but we plan to stick to our core values we initiated when we started our business; and in doing that, we will survive together and become a better business because of it.”

The Pedrottis are committed to ensuring that each member of their staff, the vendors they work with and even their clients and guests feel like members of the Pedrotti family.

“I believe a family-owned business is the finest kind,” Sue Pedrotti said. “I believe this is why our business is successful, and why we have survived.?When we started this business, we started from nothing and built?it on our faith, integrity, knowledge and commitment to our goal and to each other.?We take care of everyone employed here as family.?Family is the one thing that you have forever.”

Simply put, the Pedrottis are on a mission to engage guests in the city, state and even across the nation to enjoy the Pedrotti’s experience.

“From the minute you make that first call or inquiry, you will notice things are a little different,” Anthony Pedrotti said.?“We are a small family trying to make the sometimes difficult task of putting together a private event as easy as possible for you. We’re a one-stop shop and a full concierge service.?Let us do all the work. Bring the guests, and we’ll take it from there.”

(Featured in July/August 2010 NSIDE Magazine: https://www.getnside.com/sa/magazine/medical/current/articles/1764-Pedrottis____North_Wind_Ranch/)